Privacy Policy

1. INTRODUCTION

This is the privacy policy for Pic2Key (PrecisePayroll), our products including, but not limited to, our mobile apps and our various cloud-based services, content and websites (“Products”). Specifically, this policy exists to inform you about the types of information we may receive, how we use that information, the measures we take to safeguard the information we receive, the choices you may make and certain legal rights that you have.

Where we refer to “personal data” in this privacy policy we mean any data that may identify you as an individual.

2. OVERVIEW OF OUR PRIVACY POLICY

Protecting your personal data and maintaining your trust is core to our mission at Pic2Key.

We will not sell your personal data to third parties.

We receive different types of information from our Products, including anonymous device, network, performance and usage statistics. We use this data to debug and improve the functionality of our Products.

We may also receive your personal contact information contained in correspondence via our web sites and communications channels. This enables us to offer user support, beta testing communities, surveys, competitions and similar services.

For users that opt in to Pic2Key Cloud, we will collect your email address, basic demographic information and information concerning the words and phrases that you use (“Language Modeling Data”) to enable services such as personalization, prediction synchronization and backup. We may use data provided by you to develop and improve our Products.

Where a field has been flagged by a website or app as denoting a password field or payment information, Pic2Key does not log, store or learn from this information.

We constantly review and challenge the procedures we have in place for data handling and data security and have internal system and controls to ensure compliance.

3. HOW WE PROTECT YOUR DATA

If you are not logged into Pic2Key Cloud, language insights will not be transferred from your device. If you are logged into Pic2Key Cloud, these files will be automatically transferred over encrypted channels to our servers in order to enable our cloud-based services.

All data transferred by us between your device and our services is encrypted, including any personal data we may collect and store on your behalf. For more information about how we guard your data securely, please read our Data Security Statement.

4. LEARNING ON FIRST INSTALLATION

When you are using our Products our prediction technology learns from the way you use language. Upon first installation we need to establish a base for your personalized language model. To achieve this, Pic2Key Keyboard for Android accesses your SMS messages.

5. ENHANCING Pic2Key KEYBOARD BY CONNECTING WITH CLOUD SERVICES

The Pic2Key personalization service, which is a feature of Pic2Key Cloud, accesses your recent content from online services that you specify, such as Gmail, Facebook and Twitter. It uses this content to build a personalized language model on our servers, which is then transferred to your device. This is an optimized view of the words and phrases that you use most often, and reflects your unique writing style.

Your use of our personalization service means we may store and use data provided by you to develop and improve our Products. You have the right to have this data destroyed, as outlined below.

6. WITHDRAWING CONSENT

You may at any time withdraw your consent for our storage and use of personal data collected by any of our Products by going to the Pic2Key Cloud section in Pic2Key Settings. By withdrawing consent your personal data will be destroyed. It is important to note, however, that we will retain any transactional data relating to your purchase of the Products that we make available in order that such purchases can be reclaimed by you, should the need arise in the future. For further information on withdrawing your consent, please see the “Withdrawing consent” section on our support site for Pic2Key Cloud.

7. THIRD-PARTY KEYBOARD WARNINGS

You may encounter an alert when installing our Products on your device, warning that third-party keyboards may collect or log sensitive data such as passwords, credit card numbers or street addresses.

Pic2Key Products are designed not to receive, store or transmit any such sensitive data.

For more information or help, please see our Android or iOS support pages.

8. COMMUNICATING WITH YOU

If you register for our cloud-based services we will collect your email address if it is available. We may use this to tell you about our Products from time to time, unless you indicate during registration, via our Products Settings menu or by clicking an “opt out” link in any message that we send you, that you do not wish us to do so.

You may receive occasional notifications on your device alerting you to product updates and features that may be of interest to you. You can disable these notifications in our Products at any time by going to the Settings menu.

9. SHARING YOUR INFORMATION

Except as stated in this privacy policy, we will not share your personal data with any third party unless you have given us permission. We may share anonymized data, where we have removed any personal data, with other parties.

We may share your information (including but not limited to, information from cookies, log files, device identifiers, learned language data/Language Modeling Data and statistics) with businesses that are legally part of the same group of companies as TouchType Limited, or that become part of that group (“Group Companies”). Group Companies may use this information to help provide, understand, and improve our Products (including by providing analytics and data analysis) and Group Companies own services.

We may share your information (including but not limited to, information from cookies, log files, device identifiers, learned language data/Language Modeling Data and statistics) with third-party organizations that help us provide our Products (“Service Providers”) such as providers of hosting services or analytics tools. Our Service Providers will only be given access to your information as is reasonably necessary and under appropriate confidentiality terms.

Should you breach the terms and conditions or terms of use relating to any of our Products, or if we are under a duty to disclose any information to comply with a legal obligation, we may be forced to disclose your information to a relevant authority. Any disclosure of personal information will be made in accordance with European law and United Kingdom legislation, in particular the UK Data Protection Act 1998 (“the Act”). For the purpose of the Act, the data controller is TouchType Limited.

10. ACCESSING YOUR INFORMATION

The UK Data Protection Act gives you a right to access personal data held by Pic2Key about you. If you wish to access this please send your request together with a check for £10 Sterling payable to TouchType Limited (to cover our administration costs in collating this information) to Pic2Key, 91-95 Southwark Bridge Road, London, SE1 0AX, UK.

11. CHANGE OF CONTROL

If we sell or otherwise transfer part or the whole of Pic2Key or our assets to another organization (e.g., in the course of a transaction like a merger, acquisition, bankruptcy, dissolution or liquidation), information from or about our users may be among the items sold or transferred.

However this will not affect your rights or our obligations under this privacy policy.

12. POLICY CHANGES

From time to time we may make changes to this privacy policy, which will be posted on our web sites and relevant communications channels. You are advised to check our web sites regularly to view our most recent privacy policy. We last updated our privacy policy on October 16, 2014, the key changes made are recorded in a change log here.

13. PRIVACY POLICY CHANGE LOG

Changes on October 16, 2014

Changed the layout and formatting of our privacy policy, including section titles, to make it easier to read in plain English
Clarified our commitment not to sell your personal data to third parties
Various changes to ensure we have a single privacy policy covering all of our Products including Pic2Key Keyboard for Android and our new iOS Pic2Key Keyboard
Clarified that Pic2Key can learn from either your SMS or Contact data upon first installation
Inserted various links within the privacy policy to other relevant pages including those dealing with; the approach we take to security, how to withdraw consent, help on the installation process for Pic2Key Keyboard as well as our Terms of Service made clear that a change of control will not affect our obligations or your rights under the privacy policy.